Stock › Low-stock level

Low-stock level: when to order more

A simple way to decide the quantity at which to re-order each item, so the shelf never runs empty and money is not stuck in extra stock.

What a low-stock level is

A low-stock level (re-order level) is the quantity at which you place a fresh order, so new goods arrive before the shelf is empty. Set one per item; when the quantity in hand falls to that level or below, the item turns yellow in the stock summary and appears under Low stock.

A simple way to set it

Low-stock level = average daily sale × days the supplier takes to deliver + a safety stock.

Worked example

You sell about 4 bags of rice a day. The mill delivers 3 days after you order. You keep 2 days' sale as safety for rush days and late trucks: 4 × 2 = 8 bags. Low-stock level = 4 × 3 + 8 = 20 bags. When the register shows 20 bags or fewer, order.

How much to order

Order enough for the days until your next regular order, plus what brings you back above the safety stock. If the mill gives a discount per truckload, compare that saving with the cost of money locked in stock and the risk of goods spoiling.

Using it here

1. Open an item from the stock summary and press Set low-stock level.
2. Type the level in the item's own unit (bags, pieces, kg) and press Save. It is saved on the item in My data, so every Nivesh Sahayak tool knows it.
3. Open Low stock to see what to re-order today, then press Make a purchase order to send the order to your supplier.